About

The development of this application

This application is an initiative of the Luangwa Valley Apostolate of the Catholic Diocese of Chipata. It was developed in Lumimba Parish, Zambia. The developer is Bernhard Udelhoven, who can be reached under bernhard@fenza.org.

Safety

The application is still in its developmental stage, but is safe to use. All files from this website have been signed by the developer. You should only use a version that is downloaded from the official website parishrecordkeeper.com.

No data is shared with third parties.

Privacy and Legal

Your data

Parish Record Keeper stores all parish data locally, in the User's own data files. The Developer does not access, own, or claim any rights over records of parishioners, financial data, contribution records, sacramental records, or any other information entered into the Software. All such data belongs exclusively to the parish that owns it.

The Software itself does not intentionally transmit parish data to the Developer. The parish is solely responsible for maintaining adequate backups of its own data files, and for complying with any data protection, privacy, church, diocesan, civil, or financial regulations that apply to the data it enters into the Software.

Website and server logs

The hosting server may log technical information, including IP addresses, when the Software, Setup package, updates, or documentation are downloaded from parishrecordkeeper.com. These server logs are used solely for server security, troubleshooting, abuse prevention, and update management, and are not sold or shared with third parties except where required for hosting, security, or legal compliance.

Apart from these standard server logs, neither the Software nor the hosting server intentionally collects, stores, or transmits personal data from the User to the Developer.

Member accounts and online services

If you register for a member account on this website, we store the details you provide (contact name, email address, parish name) together with a securely hashed password. This information is used only to operate your account and the online services connected to it, and is never sold or shared with third parties.

Members may choose to upload a copy of their parish database to make it searchable online by their own workspace. Such uploaded data remains the property and responsibility of the parish that uploaded it: the parish decides what to upload, who belongs to its workspace, and can delete the online copy at any time by replacing or removing it. The data is stored on our hosting provider's servers (Hostinger), is not accessible to other users outside the parish's own workspace, and is not used by the Developer for any other purpose. This data is encrypted at rest on our server.

Where a parish or group of parishes instead uses the optional Workspace facility to share one datafile among several members, that shared file is stored on our server exactly as uploaded — it is not independently encrypted by us; a parish that wants the file itself protected can add a database password to it within the Software before uploading. Full details are set out in the Cloud Service Agreement and Data Protection Policy.

If you register a donation commitment from within the Software, we store the email address and parish name you provide, together with a technical identifier of your database file, solely to administer the donation-based licence and to send you the related confirmation emails.

Cookies

This website does not use analytics, advertising, or tracking cookies, and therefore shows no cookie banner. A single technical session cookie is set when you log in to the members area; it is strictly necessary for the login to function and is deleted when you log out.

Third-party content

Fonts, stylesheets, and scripts are served from our own server — no requests are made to Google or other third-party servers when you browse this site. Tutorial videos are embedded from YouTube in its privacy-enhanced mode ("youtube-nocookie") and from veed.io; these providers only receive data (and may set cookies) if you actively play a video.

Licence

Parish Record Keeper is currently in its Alpha stage and is made available under a donation-based model, without a mandatory licence fee, to support the work of Lumimba Parish, Zambia. The full terms governing use of the Software, including ownership, warranty disclaimers, and limitation of liability, are set out in the End User Licence Agreement (EULA).